No enquiry lost
Every enquiry captured with source, class, and next follow-up — with automated reminders to the admissions team.
School CRM
The school admissions CRM that closes more admissions.
Enquiries, follow-ups, pipelines, online admissions and analytics — for schools, PU colleges and coaching institutes.
Every school runs a sales operation whether it calls it that or not. Enquiries come in from walk-ins, phone calls, websites, agents and referrals. Someone at the front desk writes them in a register. Somebody follows up — or forgets to. A parent visits campus, is impressed, doesn't hear back for three weeks, and admits their child somewhere else.
Devryon's school CRM turns this loose process into a measurable admissions pipeline. Every enquiry is captured with source, class, follow-up dates and status. Automated reminders make sure no lead is forgotten. Online admission forms replace paper. And leadership sees exactly how many enquiries turned into visits, how many visits into admissions, and where the leakage is happening.
For coaching institutes, PU colleges and schools with competitive admission cycles, this CRM is the difference between a full batch and a half-empty one. For established schools with waitlists, it professionalises the admissions experience — every parent feels attended to, every document is captured cleanly, and the office never loses a family in a folder.
Benefits
Why institutions choose Devryon
Practical, measurable outcomes — not just features on a slide.
Pipeline visibility
See the funnel — enquiry, visit, form submitted, admitted — for every class and every source.
Multi-channel follow-up
SMS, WhatsApp templates, email and call logs — all against the same parent record.
Online admission forms
Branded admission forms with document upload, fee payment and confirmation — no paper needed.
Team ownership
Assign enquiries to specific admissions counsellors and measure their conversion rates.
Direct-to-SIS handoff
Admitted students flow directly to the SIS — no re-entering data on admission day.
Features
Everything you need in one module
Purpose-built for Indian institutions — with configuration flexibility for every workflow.
Enquiry capture
Manual entry, web form, phone call log, walk-in — every enquiry lands in the same pipeline.
Custom pipelines
Configure stages per class or programme — playgroup, class-1, class-6 lateral, PU commerce, etc.
Follow-up reminders
Auto-scheduled reminders on the counsellor's app and dashboard — no more missed callbacks.
Call logging
Log every call with duration, outcome and next steps against the parent record.
Application fee payment
Collect application fees online at form submission — with GST-compliant receipts.
Source & conversion reports
Which sources bring in the best leads, which counsellors close the most, and where drop-offs happen.
Screenshots
A quick tour of the interface
Clean dashboards designed for administrators, teachers, and parents alike.
Module 1
Admissions Pipeline
Stage columns
Drag-and-drop stage change
Counsellor filter
Admissions Pipeline
See every prospective student across every stage — with counsellor ownership and next actions.
Module 2
Parent Record
Contact timeline
Documents uploaded
Application status
Parent Record
Every touchpoint with a parent — calls, WhatsApp templates, visits, documents — in one timeline.
Module 3
Online Admission Form
School-branded form
Document upload
Save & resume
Online Admission Form
Branded, multi-step admission forms parents can fill from their phone — with document upload.
The economics of a leaky admissions funnel
Consider a school with 400 enquiries in an admission cycle. If 30% convert, they get 120 admissions. If 45% convert, they get 180 admissions. At an average fee of ₹40,000 per student, that difference — 60 additional admissions — is ₹24 lakh in a single cycle. This is the real cost of a leaky admissions process, and it exists in almost every Indian school.
The leaks are almost always operational. A counsellor forgot to call back. A follow-up SMS was never sent. An application form was misplaced. A parent's document went into the wrong folder. Individually these are small mistakes. Collectively they are the difference between a full school and a stressed one.
Devryon's CRM plugs these leaks systematically. Every enquiry gets a next-action date. Every counsellor sees their pending actions on a daily dashboard. Every parent gets scheduled follow-ups on their preferred channel. Leadership sees, in real time, where the pipeline is losing people and can intervene the same week — not two months later during a post-mortem.
Online admissions that parents actually finish
Traditional paper admission forms have a completion rate under 50%. Parents pick up forms, fill half, get interrupted, and never return. Online forms don't fare much better if they are designed like tax returns. Devryon's admission forms are multi-step, mobile-first, and save automatically at every step — so a parent can start on their phone, upload documents from a laptop later, and finish over the weekend.
Documents (birth certificate, previous marksheets, address proof, photos) are uploaded once and attached to the parent record. When the student is admitted, these documents flow directly into the SIS — the school office does not scan a single paper. Payment is integrated, so application fees are collected at submission with a GST-compliant receipt.
Because admissions data lives in the same system as the rest of the school, the day-1 experience for a new family is seamless. The child appears in the class roster, the parent in the parent app, the fee ledger with initial fee due, and the transport request with route preference — all automatically, from the admission form they filled two weeks ago.
Pricing
Transparent, per-student pricing
All plans include Teacher, Student and Parent mobile apps, 24×7 support, setup, training and data migration — no hidden add-ons.
Basic
₹6/student/month
For small schools starting out
- Core ERP modules
- AI Timetable
- Front CMS
- Online exams
- Mobile apps included
Premium
₹12/student/month
For growing schools & academies
- Everything in Basic
- QR Attendance
- Online Admission
- Scholarship & Fees
- Transport & Hostel
Enterprise
₹16/student/month
For multi-branch & universities
- Everything in Premium
- Google Meet & Zoom
- Multi-branch support
- White-label branding
- API integrations
Frequently asked questions
What is a school CRM?+
A school CRM (Customer Relationship Management system) manages prospective students and their families through the admissions cycle — from initial enquiry to admission confirmation. Devryon's CRM covers enquiries, follow-ups, online admission forms, application fees and pipeline analytics.
Is Devryon CRM suitable for coaching centres and colleges?+
Yes. Devryon supports admission cycles for K-12 schools, PU colleges, coaching institutes and universities — with configurable pipelines per programme or class.
Can we run online admission forms with document upload?+
Yes. Devryon includes branded, mobile-first admission forms with document upload, save-and-resume, and integrated application fee payment via UPI, cards or net banking.
How does the CRM prevent lost leads?+
Every enquiry has a next-action date and assigned counsellor. Daily dashboards show every counsellor their pending actions, and automated reminders go out via SMS, email and app to both the counsellor and the parent.
Do admitted students automatically become part of the SIS?+
Yes. Once a student is marked admitted, their record — including uploaded documents, contact details and parent info — flows directly to the Student Information System, class roster and fee ledger.
Can we measure counsellor performance?+
Yes. Every enquiry is assigned to a counsellor. Reports show enquiries handled, follow-ups completed, visits scheduled, forms submitted and final admissions — with conversion rates per counsellor and per source.
Related
Related modules
Admission CRM — pillar
From enquiry to enrolled, with WhatsApp + email drips.
Read more about Admission CRM — pillarStudent Information System
Every student record in one secure place.
Read more about Student Information SystemFee Management Software
Online payments, receipts, and smart reminders.
Read more about Fee Management SoftwareParent App
Progress, fees, notices — in one parent-friendly app.
Read more about Parent AppCBSE admission form checklist
Every field a compliant form must ask.
Read more about CBSE admission form checklistReady to get started?
Bring Devryon school ERP to your institution today.
Book a free personalized demo — or see transparent pricing starting at ₹6/student/month.
No credit card required Setup & training included 7–14 day go-live